Odor Control Plan

FacilityInformation

Name of Facility:	Name of Business:
Phone:	Email:
Facility Type:

Business Mailing Address

Address :	City
Zip Code	State

Owner Information

Owner Name :	Phone:
Email:	Address:
City:	State:
Zip Code:

Facility Odor Emissions Information

Facility floor plan -This section should include a facility floor plan, with locations of odor-emitting activities and emission specified. Relevant information may include but is not limited to, the location of doors, windows, ventilation systems, and odor sources.

Specific odor emitting activities -This section should describe the odor emitting activities or process (e.g, cultivation, preparation,sales) that take place at the facility, the sources of those odors, and the locations from which they areemitted (e.g., flowering room, kitchen, sales room).

Phases (timing, length, etc.) of odor-emitting activities -This section should describe the phases of the odor-emitting activities that take place at the facility (e.g., harvesting, storage, sales), with what frequency they take place (e.g., daily, weekly, monthly, seasonally) and how long they last (e.g., 1 hour).

Odor Mitigation Practices (based on industry-specific BMP\'s)

For each odor-emitting source/process outlined in 1b of the Odor Control Plan, specify the administrative and engineering controls the facility implements or will implement to control odors. Administrative and engineering controls shall include, but are not limited to, the following sections:

Administrative controls

Procedural activities - This section should describe activities such as building management responsibilities (e.g., isolation odor-emitting activities form other areas of the building through closing doors and windows).

Staff training procedures - This section should describe the organizational responsibilities and the role/titles of the staff members who will be trained about odor control, the specificadministrative an engineeringactivities that the trainingwill encompass, and the frequency, duration, and format of the training.

Record keeping system and forms - This section should include a description of the records that will be maintained (e.g., records of purchases of replacment carbon, performed maintenance tracking, documentation and notification of malfunctions, scheduled and preformed training sessions and monitoring of administrative and engineering controls). Examples of any forms should be included.

EngineeringControls

For existing facilities with engineering controls for all odorsources:

1.)Evidence that engineering controls for all odor sources are installed and operational:

2.) Evidence that engineering controls are sufficient to effectively mitigated odors:

This section should include evidence that engineering controls meet at least one of the following

1. Are consistent with accepted and available industry-specificbest control technologiesdesigned to effectively mitigate odors for all odor sources.
2. Have been reviewed and certified by a professional engineer industrial hygienist as sufficient to effectively mitigate odors for all odor sources.

3.) Components of engineering controls - This section shall include, but is not limited to, technical system design, a description of technical processes, and an equipment maintenance plan.

System Design - The system design should describethe odor controltechnical that are installed or utilized and operational at the facility and to which odor-emitting activities, sources, and locations they are applied (e.g., bud room exhaust).

Operation processes - This sections should describe the activities being undertaken to ensure the odor mitigation system remains functional, the frequentwith which such activities are preformed, and the role/titles of the personnel responsible for such actives(e.b., when trimming activitiesare conducted, X personnel are responsible for isolating the trim room from non-odorousareas of the facility and for ensuringthe exhaustsystem is operational and routed thought odor mitigation system).

Maintenance plan - The maintenance plan should include a description of the maintenance activitiesthat are preformed, the frequency with which such activities are preformed, and the role/title of the personnel responsible for maintenance activities. The activities shouldserver to maintain the odor mitigation system and optimize performance(e.g., change carbon filter, every 6 months, carried out by facility manager).

For new and existing facilities without engineering controls for all odor sources

The engineering control system and all components shall be reviewed and certified by a professional engineer of a certified industrial hygienist as meeting professional expectations of competency and as sufficient to effectively mitigate odors for all odor source.

This section shall include but is not limited to, technical design, a description of technical processes, and equipment maintenance plan.

System design -The system design should describethe odor control technologies that are to be installed, utilized or implemented at the facility and to which odor-emitting activities, sources, and locations they are applied (e.g., bud room exhaust). It should describe critical design factors and criteria, with supporting calculations presented as appropriate(e.g., desired air exchanges per hour requiredto treat odorous air from specified areas, odor capture mechanisms, exhaust flow rate, etc.).

If the facility reasonably believes that Engineering Controls are not necessary to effectively mitigate odors for all odor sources, the facility shall submit as part of its OCP the basis for such belief.

A Sales or MIPs facility that demonstrates all of the following does not need engineering controls to effectively mitigate odor:

The facility does not use oil activation processes on-site or all products are made with activated oil.
the facility does not use distillation or extraction processes on-site, or the facility has received a permit from De Beque fireprotection district to use certain distillation or extraction processes
the facility does not have cultivation processesco-located on-site.

Attache Documentation:

Timeline for implementation of odor mitigation practices

The timeline should begin upon receipt of approval from the Town and should include a comprehensive timeline for the design, review process, installation, and of the various odor mitigation practices outlined in section 2 of the OCP. In general, a timeline should consist of, but is not limited to, the following:

Approval of the OCP by the Town
Approval of OCP by other review agencies
Purchase and installation of engineering/mitigation controls
Inspections and approval by the Town

Complaint tracking system

This section may include but is not limited to, and the responsible staff involved in, receiving odor-related complaints, how and by whom such complaints will be addressed, and how the odor complaint andresponse will be recorded (e.g., logbook, report, etc).

Note: If the owner or operator of a facility believes that certain information contained in is odor control plan is confidential, it should clearly mark all information as such. This does not guarantee that such information will be exempt from disclosure under the Colorado Open Records Act.

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Odor Control Plan

Odor Control Plan

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